Sequoia Living COVID-19 Action Plan COVID-19 Action Plan

Grounds Supervisor

Sequoias Portola Valley
March 9, 2020
Portola Valley, United States of America
Job Type



Plans and coordinates the care and maintenance of the gardening and landscaping of 42 acres that border on 2000 acres of public park land. Assumes regulatory compliance in the use of pesticides, insecticides, and fertilizers. 


  • Supervises and coordinates activities of gardeners engaged in landscape maintenance of grounds and gardens. Acts as a working supervisor, performing landscaping tasks as needed. 
  • Designs the layout and installation of routine landscaping. Plans landscaping tasks, instructs gardeners in taking care of grounds, planting of plants and flowers, and transplanting and pruning of trees and shrubbery in coordination with the Arborist. 
  • Coordinates maintenance and repair of driveways, walks, swings, benches, and other park equipment with the Maintenance Department. 
  • Coordinates and delegates specialized projects which may include installation of irrigation systems, concrete design and replacement. 
  • Reviews all gardening and landscape projects within community and makes recommendations to Director of Environmental Services, Executive Director, and community’s landscape committee. 
  • Purchases and maintains inventory of all Grounds Department related equipment, tools, and landscaping supplies within Sequoia Living guidelines. Evaluates and maintains equipment and materials to assure continued safe, efficient operation. Makes recommendations on new products as needed. 
  • Inspects grounds on a regular basis to ensure Sequoia Living standards are being maintained and that equipment and tools are maintained in working order. Monitors insect infestations and fire and safety hazards on the grounds. Makes recommendations to Director of Maintenance and Executive Director as needed. 
  • Meets all licensing and/or legal requirements in the use of hazardous materials by the employees in the department. Maintains proper documentation as required by the State of California. 
  • Manages water resources, reads water meters, and implements water rationing program to save water during seasons of drought. 
  • Submits required reports to Director of Environmental Services including, but not limited to, purchasing and the use of toxics and insecticides. Assists in developing, costing, and adherence to capital and operating budgets. 
  • Interviews, hires, supervises, trains, and motivates Gardeners. Applies performance management in accord with Sequoia Living standards.
  • Reviews requests for work, directs work of assigned personnel, and inspects completed assignments to assure performance and quality. 
  • Ensures that Injury and Illness Prevention Program (IIPP) requirements are being met and in compliance with Sequoia Living policies and procedures and the California Code of Regulations, Title 8. 
  • Performs other related work as assigned. 


Current knowledge of proper gardening techniques, landscaping, installation and fertilization of grounds. Knowledge of use of gardening equipment and preservation. Knowledge of soils, fertilizers, plant diseases and pest control. Basic knowledge of Cal OSHA safety regulations. Demonstrated interpersonal, verbal, and written English communication skills. Organizational and analytical skills to plan and complete work assignments with minimal supervision and within established deadlines. Strong critical thinking and sound judgment skills to assess needs and determine appropriate course of action. Strong public relations and interpersonal skills needed for harmonious work relationships and ability to serve internal and external Sequoia Living customers. Ability to maintain positive customer focused approach as well as the confidentiality of resident, staff, and organization information. Ability to supervise and train department staff. Ability to research and seek guidance for clarification. Ability to prioritize and handle multiple projects simultaneously. Ability to act with patience, tact, and courtesy in dealing with residents under demanding and difficult conditions. Sensitivity and understanding of issues related to aging. Proficient with Microsoft Office suite of products (Word, Excel, Outlook) and ability to quickly learn HRIS/HCM systems. Physical skills and ability to perform work that requires sitting, walking, stooping, bending, and lifting up to 50 pounds. 

QUALIFICATIONS: High school graduation and advanced training in horticulture or equivalent. Minimum of five (5) years experience in landscaping/gardening with responsibility for planning work. Minimum of one (1) year supervisory experience. Minimum of one (1) year experience in use and application of pesticides, insecticides, and fertilizers. Required State license (Qualified Applicator’s certified or licensed) preferred. Possess Class 3 California Driver License and clean driving record. 

SUPERVISORY RESPONSIBILITY: Up to six (6) grounds personnel.

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